The Transport Officer shall, through the Senior Assistant in-charge of General Administration, report to the Registrar and shall perform the following functions;
- Overall management of the institution’s fleet of vehicles, their repairs maintenance and servicing
- Preparation of allocation schedule and allocation of vehicles to drivers to ensure smooth operations.
- Controlling and monitoring the movements of vehicles.
- Assigning duties to drivers, and supervising their operations.
- Ensuring that all drivers know road traffic and international rules and regulations governing driving.
- Drawing up programmes for training of drivers.
- Conducting appropriate appraisal of drivers.
- Ensuring that all vehicles have the necessary equipment, fuel and lubricants through timely requisition.
- Ensuring that all vehicles are roadworthy through scheduled regular servicing or maintenance.
- Ensuring that fuel purchased is entered into the log books by drivers.
- Ensuring that insurance covering vehicles is promptly renewed.
- Seeking appropriate approval before authorizing vehicles going outside Sunyani.
- Ensuring that all vehicles have valid documentation
- Ensuring that drivers use the log books
- Preparing and following a daily vehicle inspection programme to detect faults and damage to the fleet
- Investigating and preparing reports on (minor and major) vehicle accidents and misuse
- Making recommendations for discipline of drivers to the Transport committee
- Reporting to the Vice-Chancellor through the Registrar on monthly basis on all aspects of fleet management and copy the Transport Committee.